1.       When the continuous alarm sounds you must evacuate the building by the nearest available fire exit. Members and visitors should proceed to the visitors’ car park at the front of the building and await further instructions (during office hours staff should proceed to their usual assembly point; outside of office hours proceed to the visitors’ car park). Please do not re-enter the building unless instructed to do so.

       In the event of a fire any person with a disability should be assisted in leaving the building.  

2.       To receive any announcements from the Chair of the Meeting and/or the Chief Executive.

Pursuant to the adoption by the Council on 24 January 2023 of the Tewkesbury Borough Council Code of Conduct, effective from 1 February 2023, as set out in Minute No. CL.72, Members are invited to declare any interest they may have in the business set out on the Agenda to which the approved Code applies.

To approve the Minutes of the meeting held on 16 April 2024.

a)   To receive any questions, deputations or petitions submitted under Council Rule of Procedure.12.

(The deadline for public participation submissions for this meeting is Thursday 9 May 2024.).

b)   To receive any petitions submitted under the Council’s Petitions Scheme.

To receive any questions submitted under Rule of Procedure 13. Any items received will be circulated by 5pm on the working day before the meeting.

(Any questions must be submitted in writing to Democratic Services by, not later than, 10.00am on Tuesday 7 May 2024).

To elect a Leader of the Council (who will also be the Chair of the Executive Committee) for the ensuing Municipal Year.     

To elect a Deputy Leader of the Council (who will also be the Vice-Chair of the Executive Committee) for the ensuing Municipal Year.  

In accordance with the Constitution, to receive a report from the Leader of the Council.

In accordance with the Constitution, to agree the number of Lead Members and Portfolios. 

To appoint the Lead Members (with portfolios) who will form the Executive Committee.   

To appoint the Support Members to the Lead Members. 

To determine the numbers on, and Membership of, the:

• Overview and Scrutiny Committee.
• Audit and Governance Committee.
• Planning Committee.
• Licensing Committee.
• Standards Committee.

Any papers available prior to the meeting will be circulated to all Members. 

To determine the Membership of the Employee Appointments/Disciplinary Committee.

Any papers available prior to the meeting will be circulated to all Members. 

To appoint representatives to the following Panel and Liaison Groups:

·      Gloucestershire Police and Crime Panel (1 plus 1 reserve);

·      Shared Legal Services Joint Monitoring and Liaison Group (2 plus 2 substitutes); and

·      Shared Building Control Joint Monitoring and Liaison Group (2).  

To determine the Outside Bodies to which the Council should make appointments and the representation on those Bodies.   

The Council will at this stage adjourn for a brief period to allow each Committee, as set out below, to hold a formal meeting to conduct the business set out in the enclosed Agenda: 

1.    Overview and Scrutiny Committee including appointment (and reserve) to the Gloucestershire Health Overview and Scrutiny Committee.             

2.    Audit and Governance Committee.                         

3.    Planning Committee.               

4.    Licensing Committee. 

5.    Standards Committee. 

To appoint three Members of the Council as Trustees of the Mayor of Tewkesbury’s Appeal Fund for the ensuing Municipal Year.

The Mayor and Chief Executive are automatically Trustees and as such cannot be one of the named Trustees for this year. The current Trustees are Councillors Cody, Skelt and Sztymiak.

NB: The Fund is officially called the Mayor of Tewkesbury’s Appeal Fund but this does of course refer to Tewkesbury Borough.   

To adopt the new Council Plan (2024-2030). 

To be minded to change the Council’s name to North Gloucestershire Borough Council, subject to a six week consultation to allow for stakeholders to submit their representations on the proposal and feedback on the proposed logo options before a final decision is taken on any changes.