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Agenda, decisions and minutes

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Items
No. Item

37.

Announcements

Minutes:

37.1          The Chair advised that the meeting was being held under the emergency provisions of the Coronavirus Act 2020 and, specifically, The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020.  The meeting was being broadcast live via the internet, it was not being recorded by the Council but, under the usual transparency rules, it may be being recorded by others.   

38.

Declarations of Interest

Pursuant to the adoption by the Council on 26 June 2012 of the Tewkesbury Borough Council Code of Conduct, effective from 1 July 2012, as set out in Minute No. CL.34, Members are invited to declare any interest they may have in the business set out on the Agenda to which the approved Code applies.

Minutes:

38.1          The Committee’s attention was drawn to the Tewkesbury Borough Council Code of Conduct which was adopted by the Council on 26 June 2012 and took effect from 1 July 2012.

38.2          There were no declarations of interest made on this occasion.

39.

Minutes pdf icon PDF 226 KB

To approve the Minutes of the meeting held on 26 August 2020.

Minutes:

39.1          The Minutes of the meeting held on 26 August 2020, copies of which had been circulated, were approved as a correct record.   

40.

Items from Members of the Public

To receive any questions, deputations or petitions submitted under Rule of Procedure 12.

 

(The deadline for public participation submissions for this meeting is 15 October 2020)

Minutes:

40.1          There were no items from members of the public.  

41.

White Paper: Planning for the Future pdf icon PDF 239 KB

To agree a response to the consultation on the White Paper: Planning for the Future, on behalf of the Council and delegate authority to the Head of Development Services, in consultation with the Lead Member for Built Environment, to make any necessary minor amendments to the response prior to submission.

Subject To Call In:: No - Decision taken as urgent as defined in Scrutiny Rule of Procedure 15.1 because there would be insufficient time for the completion of the call-in process before the end of the consultation period.

Additional documents:

Decision:

1.   That the proposed responses to the White Paper: Planning for the Future, provided at Appendix 1 to the report, are APPROVED by the Executive Committee as the basis of Tewkesbury Borough Council’s final response to the consultation.

2.   That authority is delegated to the Head of Development Services, in consultation with the Lead Member for Built Environment, to finalise the response taking into account the views expressed by the Executive Committee.  

Minutes:

41.1          The report of the Head of Development Services, circulated at Pages No. 7-106, attached the government’s White Paper; Planning for the Future and set out a proposed response which Members were asked to consider and approve as the Council’s submission to the consultation.

41.2          Members were advised that the government had published its White Paper for consultation on 6 August 2020. The paper set out a package of proposals for the reform of the planning system in England to streamline and modernise the planning process, improve outcomes on design and sustainability, reform developer contributions and ensure more land was available for development where it was needed. The proposals were wide-ranging and would bring a significant change to the planning system in England, covering plan-making, development management, development contributions and other related policy proposals.

41.3          The White Paper was structured around three pillars: pillar one – planning for development; pillar two – planning for beautiful and sustainable places; and pillar three – planning for infrastructure and connected places. Under each pillar there were a series of proposals that covered a comprehensive range of issues. Key proposals included simplification of the role of local plans and changing the emphasis to a more zonal approach to designating land for development or protection that focussed on setting out specific design codes rather than generic planning policies. The government was seeking views on its proposals using 26 questions covering the different elements of the reform presented. The consultation was being undertaken over a 12-week period with the deadline for responses on 29 October 2020. Officers from across Development Services had reviewed the proposals to formulate a response to each of the questions posed in the consultation and a Member seminar had been held to gain initial views, and the suggested response was attached to the report at Appendix 1. The Head of Development Services indicated that there were some typographical errors and duplication of words which would be amended using the delegation proposed within the recommendation.

41.4          The Lead Member for Built Environment thanked Officers for their work on the submission. She felt it provided a strong message about the Council’s view of the document and particularly about the standard methodology which the government was trying to impose. Referring to pillar two, she felt that sustainability was at the heart of the proposals; however, she questioned who would be responsible for the costs of retrofitting homes and how those changes would be delivered. In response, the Head of Development Services indicated that this was currently unknown as no guidance had been released; however, she agreed that this did need to be addressed by the government. The Planning Policy Manager indicated that retrofitting was outside of the planning policy system as it applied to homes that already existed but he understood that currently it was dealt with by the use of grants like the ‘green homes grant’ which offered £5,000 to help with retrofitting measures and residents applied for those privately. There was no indication  ...  view the full minutes text for item 41.

Action By: DCE

42.

Separate Business

The Chairman will move the adoption of the following resolution:

 

That under Section 100(A)(4) Local Government Act 1972, the public be excluded for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act.

Minutes:

42.1          The Chair proposed, and it was

RESOLVED          That, under Section 100(A)(4) of the Local Government Act                         1972, the public be excluded from the meeting for the following                            items on the grounds that they involve the likely discussion of                                 exempt information as defined in Part 1 of Schedule 12A of the                              Act.   

43.

Separate Minutes

To approve the separate Minutes of the meeting of the Committee held on 26 August 2020.

Minutes:

43.1          The separate Minutes of the meeting held on 26 August 2020, copies of which had been circulated, were approved as a correct record.  

44.

Cleeve Common Lease

(Exempt –Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 –Information relating to the financial or business affairs of any particular person (including the authority holding that information))

 

To determine whether a new lease of the Clubhouse should be granted and how this should be concluded.

Minutes:

(Exempt –Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 –Information relating to the financial or business affairs of any particular person (including the authority holding that information))

44.1          The report provided information about several interested parties who had expressed an interest in trying to conserve golf on Cleeve Hill and had requested the possibility of acquiring a long term lease of the clubhouse. Members were asked to determine whether a new lease of the clubhouse should be granted and how this should be concluded. After consideration of the report the Committee agreed to delegate authority to the Head of Finance and Asset Management, in consultation with various Lead Members, to agree Heads of Terms for a long lease of up to 125 years for the clubhouse, subject to various conditions including a licence with Cleeve Common Trust to play golf on Cleeve Common and authorisation was given to prepare the necessary legal documentation.

 

THE REDACTED MINUTES OF THIS ITEM CAN BE FOUND HERE: https://www.tewkesbury.gov.uk/transparency#local-authority-land