When the continuous alarm sounds you must evacuate the building by the nearest available fire exit. Members and visitors should proceed to the visitors’ car park at the front of the building and await further instructions (during office hours staff should proceed to their usual assembly point; outside of office hours proceed to the visitors’ car park). Please do not re-enter the building unless instructed to do so.

In the event of a fire any person with a disability should be assisted in leaving the building.  

Pursuant to the adoption by the Council on 24 January 2023 of the Tewkesbury Borough Council Code of Conduct, effective from 1 February 2023, as set out in Minute No. CL.72, Members are invited to declare any interest they may have in the business set out on the Agenda to which the approved Code applies.

To approve the Minutes of the meeting held on 12 July 2023.

To receive any questions, deputations or petitions submitted under Rule of Procedure 12.

(The deadline for public participation submissions for this meeting is 31 August 2023)

That feedback from the Chair of the Overview and Scrutiny Committee be NOTED.     

To consider the financial performance information for the first quarter of 2023/24. 

That the financial performance information for the first quarter of 2023/24 be NOTED. 

To consider the progress against year three of carbon reduction action plan and to approve the year four action plan. 

1.     That the progress achieved against year three of the carbon reduction action place be NOTED. 

2.     That the Year Four action plan be APPROVED.

To agree the establishment of a new and permanent Climate Change Officer role within the Council plus associated operating budgets and to approve the virement of £66,276 from trade waste budgets to fund the ongoing cost of the proposal.

1.     That the establishment of a new and permanent Climate Change Officer role within the Council plus associated operating budgets be AGREED.

2.     That a virement of £66,276 from trade waste budgets to fund the ongoing cost of the proposal be APPROVED. 

To approve the revised ICT Acceptable Use Policy, which will require all Officers and Members to sign a declaration of acceptance to ensure full compliance, and to delegate authority to the Associate Director: IT and Cyber, in consultation with the Lead Member for Corporate Governance, to make minor changes to the policy including changes to management structure, typographical changes etc. 

1.     That the revised ICT Acceptable Use Policy which will require all Officers and Members to sign a declaration of acceptance to ensure full compliance be APPROVED, subject to an amendment to the section relating to Data Protection to add an additional sentence as follows: “Monitoring or accessing personal emails is in the council's legitimate interests and is to ensure that this policy on email/messaging/online communications and internet use is being complied with and/or the security of council ICT infrastructure. Monitoring or accessing personal emails may also be carried out where it is a task vested in the authority or a task carried out in the public interest such as for the prevention and detection of crime or fraud. For further information about how the data will be used please see the council’s Privacy Notice. With respect to this policy, personal email is any email sent or received using the council’s systems or equipment.”

2.     That authority be delegated to the Associate Director: IT and Cyber, in consultation with the lead Member for Corporate Governance, to make minor changes to the policy including changes to management structure, typographical changes etc.

To approve the Gloucestershire Resources and Waste Strategy. 

That the Gloucestershire Resources and Waste Strategy be APPROVED. 

To consider the Committee’s Forward Plan.  

That the Executive Committee Forward Plan be NOTED. 

The Chair will move the adoption of the following resolution:

That under Section 100(A)(4) Local Government Act 1972, the public be excluded for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act.

To approve the separate Minutes of the meeting of the Committee held on 12 July 2023.

(Exempt –Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 –Information relating to the financial or business affairs of any particular person (including the authority holding that information))

To make a recommendation to Council regarding the Tewkesbury Garden Town Review.