Agenda item

Membership of Committees, Working Groups, Panels and Boards, Lead Members and Appointment to Outside Bodies

Meeting of Council, Tuesday, 28 May 2019 6:00 pm (Item 16.)

Any papers available prior to the meeting will be circulated to all Members.

1. To determine the Membership of the:

Executive Committee.
Overview and Scrutiny Committee.
Audit and Governance Committee.
Planning Committee.
Licensing Committee.
Standards Committee.
Ad-hoc Committees:

o Employee Appeals Committee;

o Employee Appointments/Disciplinary Committee; and

· Panels and Liaison Groups as follows:

o Gloucestershire Police and Crime Panel;

o Shared Legal Services Joint Monitoring and Liaison Group; and

o Shared Building Control Joint Monitoring and Liaison Group.

2. To determine the Membership of Working Groups, Panels and Boards.

3. In accordance with the Constitution, to receive a report from the Leader of the Council and take any action necessary including the naming of Lead Members.

4. To determine the Outside Bodies to which the Council should make appointments and the representation on those Bodies.

5. The Council will at this stage adjourn for a brief period to allow each Committee, as set out below, to hold a formal meeting to conduct the business set out in the enclosed Agenda:

1. Overview and Scrutiny Committee.

2. Audit and Governance Committee.

3. Planning Committee.

4. Licensing Committee.

5. Standards Committee.

Minutes:

Report from the Leader of the Council

16.1 The Leader of the Council indicated that, as part of the Constitution, he was required to report at the Annual Council meeting on the number of Lead Members, and the scope of their Portfolios for the coming year, and any other matters in relation to the political management of the Council. He proposed that the number of Lead Members increase from nine to 11 with a Support Member for each and these were set out on the chart which had been circulated around the table. He indicated that this would reflect the change of the make-up of the Council and promote the Council’s long-held tradition of working effectively together irrespective of political labels; it should also help to spread the workload more evenly, taking account of the significant changes to the Council’s priorities.

16.2 Accordingly, it was

RESOLVED 1. That the Leader’s report be NOTED.

2. That the number of Lead Members be increased from nine to 11 with the names of Lead Members and their portfolios being as set out below:

· Councillor R A Bird – Leader / Economic Development/Promotion.

· Councillor G F Blackwell – Housing.

· Councillor M Dean – Customer Focus.

· Councillor L A Gerrard – Organisational Development.

· Councillor M A Gore – Built Environment.

· Councillor E J MacTiernan – Commercial Transformation.

· Councillor J R Mason – Clean and Green Environment.

· Councillor C Softley – Community.

· Councillor R J Stanley – Health and Wellbeing.

· Councillor M G Sztymiak – Corporate Governance.

· Councillor R J E Vines – Finance and Asset Management.

Membership of Committees 2019/20

16.3 Upon being proposed and seconded it was

RESOLVED That the following Committee Memberships be AGREED:

Executive (11)

R A Bird

G F Blackwell

M Dean

L A Gerrard

M A Gore

E J MacTiernan

J R Mason

C Softley

R J Stanley

M G Sztymiak

R J E Vines

Licensing Committee (15)

G F Blackwell

G J Bocking

C L J Carter

P A Godwin

D W Gray

M L Jordan

E J MacTiernan

J W Murphy

P W Ockelton

C Reid

J K Smith

R J G Smith

C Softley

M G Sztymiak

M J Williams

Planning (19)

R A Bird

G F Blackwell

R D East

J H Evetts

M A Gore

D J Harwood

A Hollaway

M L Jordan

E J MacTiernan

J R Mason

P W Ockelton

A S Reece

P E Smith

R J G Smith

S A T Stevens

P D Surman

R J E Vines

M J Williams

P N Workman

Overview and Scrutiny (15)

G J Bocking

C L J Carter

K J Cromwell

P A Godwin

H C McLain

P D McLain

H S Munro

J W Murphy

P W Ockelton

J K Smith

R J E Smith

S A T Stevens

P D Surman

M J Williams

P N Workman

Standards Committee (7)

C M Cody

M Dean

L A Gerrard

J W Murphy

C Reid

P E Smith

P D Surman

Audit & Governance (9)

C M Cody

K J Cromwell

L A Gerrard

P A Godwin

H C McLain

P D McLain

H S Munro

P E Smith

V D Smith

AD HOC COMMITTEES

Employee Appeals Committee

(any 5 from 8)

R A Bird

G F Blackwell

A Hollaway

J R Mason

P D McLain

A S Reece

P D Surman

M J Williams

Employee Appointments/Disciplinary (5)

K J Cromwell

M Dean

M A Gore

E J MacTiernan

R J E Vines

Horsford Trust Management Committee

(Committee of Councillors representing the Tewkesbury Wards)

C M Cody

K J Cromwell

C Reid

V D Smith

M G Sztymiak

P N Workman

Gloucestershire Police and Crime Panel

D W Gray

A S Reece (Reserve)

Shared Legal Services Joint Monitoring and Liaison Group

Lead Member (Corporate Governance)

E J MacTiernan

M A Gore (substitute)

H C McLain (substitute)

Shared Building Control Joint Monitoring and Liaison Group

Lead Member (Built Environment)

R D East

Working Groups, Boards and Panels 2019/20

16.4 The Leader of the Council indicated that the Devolution Working Group was no longer required and, as such, would be disbanded. Upon being proposed and seconded, it was

RESOLVED That the following Working Groups, Boards and Panels membership be AGREED:

Flood Risk Management Group (8)

Established 09.06.10. Re-established 28 May 2019.

Lead Member for Clean and Green Environment Plus 7

C M Cody

K J Cromwell

E J MacTiernan

V D Smith

C Softley

M G Sztymiak

M J Williams

Planning Policy Reference Panel (10)

Established 25.11.11. Amended 16.05.17. Re-established 28 May 2019.

Lead Member for Built Environment Plus 9

R A Bird

G F Blackwell

C Cody

M Dean

R D East

L A Gerrard

E J MacTiernan

P W Ockelton

C Reid

Community Infrastructure Levy Working Group (7)

Established 04.12.12. Re-established 28 May 2019.

R A Bird

G F Blackwell

M A Gore

A S Reece

C Softley

R J Stanley

R J E Vines

Transform Working Group (14)

Established 30.04.14. Amended 16.05.17. Re-established 28 May 2019.

Executive Committee Plus 3

K J Cromwell

H C McLain

V D Smith

Commercial Investment Board (6)

Established by Executive Committee 23.11.16. Re-established 28 May 2019.

R A Bird

K J Cromwell

D W Gray

E J MacTiernan

R J G Smith

R J E Vines

Spring Gardens and Oldbury Road Regeneration Member Reference Group (10)

Established by Executive Committee 06.04.16. Re-established 28 May 2019.

C M Cody

K J Cromwell

M Dean

P A Godwin

M A Gore

E J MacTiernan

C Reid

V D Smith

M G Sztymiak

P N Workman

Tewkesbury Borough Plan Working Group (7)

Established by Executive Committee 26.04.17. Re-established 28 May 2019.

Lead Member for Built Environment

Lead Member for Economic Development/Promotion Plus 5

C M Cody

R D East

P W Ockelton

A S Reece

P D Surman

J9 Area Member Reference Panel – NEW WARDS (11)

Established by Executive Committee 15.10.14. Re-established 28 May 2019.

Leader of the Council

Lead Member for Economic Development/Promotion

Lead Member for Built Environment

Lead Member for Community

2 Ward Members for Northway

2 Ward Members for Tewkesbury East

2 Ward Members for Isbourne

1 of the Ward Members for Tewkesbury Town with Mitton – M G Sztymiak

Outside Bodies 2019/20

16.5 Upon being proposed and seconded, it was

RESOLVED That the following Outside Bodies representation be AGREED:

2gether NHS Foundation Trust (observer)	J K Smith
A46 Member Partnership	V D Smith
A48 Meeting	J K Smith
Ambulance Trust (observer)	Vacancy
Cleeve Common Trust	R D East
Cotswolds AONB Conservation Board	M Dean
District Councils Network	Leader of the Council
Gloucester and District Citizens’ Advice Bureau	C Softley
Gloucestershire Airport Consultative Committee	M J Williams
Gloucestershire Hospitals NHS Foundation Trust (observer)	G J Bocking
Gloucestershire Playing Fields Association	M A Gore
Leadership Gloucestershire	Leader of the Council Deputy Leader of the Council (Reserve)
Local Government Association	Leader of the Council * should the Leader of the Council be unable to attend the Annual Local Government Association Conference in any year, authority will be delegated to the Chief Executive, in consultation with the Leader, to appoint a representative to attend.
Lower Severn (2005) Internal Drainage Board	M J Williams
Parking and Traffic Regulations Outside London (PATROL) Adjudication Joint Committee	K J Cromwell J R Mason (Reserve)
Prior’s Park Neighbourhood Project	K J Cromwell
Roses Theatre Trust	A Hollaway
South West Councils	Leader of the Council M Dean (Deputy)
South West Councils – Employers Panel	M Dean
Tewkesbury District Twinning Association Management Committee	K J Cromwell
Tewkesbury Leisure Centre Partnership Board	Lead Member (Health and Wellbeing) Lead Member (Finance and Asset Management)
Tewkesbury Regeneration Partnership	Lead Member (Economic Development/Promotion) E J MacTiernan P N Workman
Winchcombe Sports Hall Management Committee	J W Murphy

Chairs and Vice-Chairs, County Council Health and Care Scrutiny Committee and Gloucestershire Economic Growth Scrutiny Committee

16.6 A short meeting of each of the main Committees set out in Paragraph 16.3 took place to elect a Chair and Vice-Chair. The Overview and Scrutiny Committee also elected representatives to the County Council’s Health and Care Overview and Scrutiny Committee and Gloucestershire Economic Growth Scrutiny Committee and the Grounds Maintenance Working Group. Accordingly, it was

RESOLVED 1. That the Chairs and Vice-Chairs for each Committee be AGREED as follows:

Overview and Scrutiny Committee

Chair – Councillor K J Cromwell

Vice-Chair – Councillor J W Murphy

Audit & Governance Committee

Chair– Councillor V D Smith

Vice-Chair – Councillor H C McLain

Planning Committee

Chair – Councillor J H Evetts

Vice-Chair – Councillor R D East

Licensing Committee

Chair – Councillor G J Bocking

Vice-Chair – Councillor E J MacTiernan

Standards Committee

Chair – Councillor P D Surman

Vice-Chair – Councillor M Dean

2. That Councillor J K Smith be the Council’s nominated representative on the County Council’s Health and Care Overview and Scrutiny Committee; there was no nominated reserve.

3. That Councillor J W Murphy be the Council’s nominated representative on the Gloucestershire Economic Growth Scrutiny Committee; there was no nominated reserve.

4. That Councillors K J Cromwell, P D Surman, M J Williams and P N Workman, along with the Lead Member for Clean and Green Environment, comprise the Grounds Maintenance Working Group.

Supporting documents: