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Agenda and decisions

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Items
No. Item

1.

Announcements

3.

Declarations of Interest

Pursuant to the adoption by the Council on 26 June 2012 of the Tewkesbury Borough Council Code of Conduct, effective from 1 July 2012, as set out in Minute No. CL.34, Members are invited to declare any interest they may have in the business set out on the Agenda to which the approved Code applies.

4.

Minutes pdf icon PDF 204 KB

To approve the Minutes of the meeting held on 21 October 2020.

5.

Items from Members of the Public

To receive any questions, deputations or petitions submitted under Rule of Procedure 12.

 

(The deadline for public participation submissions for this meeting is 12 November 2020).

6.

Executive Committee Forward Plan pdf icon PDF 258 KB

To consider the Committee’s Forward Plan.  

Subject To Call In:: No - Item to Note.

Decision:

That the Committee’s Forward Plan be NOTED, subject to the following amendments:

·        Council Plan Performance Tracker and COVID-19 Recovery Tracker – Quarter Two 2020/21 – to be moved from 6 January 2021 to 3 February 2021 to align with consideration by the Overview and Scrutiny Committee.

·        Money Laundering Policy – to be moved from 6 January 2021 to 31 March 2020 to align with consideration by the Audit and Governance Committee which would not make its recommendation until March.

7.

Corporate Enforcement Policy pdf icon PDF 125 KB

To approve the Corporate Enforcement Policy following a recommendation from Overview and Scrutiny Committee. 

Subject To Call In:: Yes - No action to be taken prior to the expiry of the call-in period.

Additional documents:

Decision:

1.       That the Corporate Enforcement Policy be APPROVED.

2.       That the Head of Corporate Services, in consultation with the Counter Fraud Unit Manager, the Borough Solicitor and the Lead Member for Corporate Governance, be authorised to approve future minor amendments.  

8.

Regulation of Investigatory Powers (RIPA) / Investigatory Powers Act Policies pdf icon PDF 134 KB

To receive a recommendation from the Audit and Governance Committee. 

Subject To Call In:: Yes -= No action to be taken prior to the expiry of the call-in period.

Additional documents:

Decision:

1.       That the Regulation of Investigatory Powers Act 2000 Surveillance and Covert Human Intelligence Source Policy be APPROVED.  

2.       That the Investigatory Powers Act 2016 Acquisition of Communications Data Policy be APPROVED.

3.       That approval of future minor amendments be delegated to the Borough Solicitor, in consultation with the Counter Fraud Unit Manager and the Lead Member for Corporate Governance.

9.

Council Plan Performance Tracker and COVID-19 Recovery Tracker - Quarter One 2020/21 pdf icon PDF 392 KB

To receive and respond to the findings of the Overview and Scrutiny Committee‘s review of the quarter one performance management and recovery information. 

Subject To Call In:: No - Item to Note.

Additional documents:

Decision:

That the Overview and Scrutiny Committee’s comments on the Council Plan Performance Tracker and COVID-19 Recovery Tracker for Quarter One of 2020/21 be NOTED.

10.

Financial Update - Quarter Two 2020/21 pdf icon PDF 194 KB

To consider the quarterly budget position.

Subject To Call In:: No - Item to Note.

Additional documents:

Decision:

That the financial performance information for the second quarter of 2020/21 be NOTED.  

11.

Corporate Peer Challenge - Final Report and Action Plan pdf icon PDF 133 KB

To receive the final report and action plan following the corporate peer review challenge and make a recommendation to Council.  

Subject To Call In:: No - Recommendation to Council.

Additional documents:

Decision:

That it be RECOMMENDED TO COUNCIL:

1.       That the peer review action plan be APPROVED.

2.       That monitoring of the action plan be undertaken by the Overview and Scrutiny Committee on a six-monthly basis.

12.

Wormington Village Hall Grant Update pdf icon PDF 130 KB

To receive an update on the discussions in respect of the Wormington Village Hall grant following the decision of Executive Committee on 8 January 2020. 

Subject To Call In:: Yes - No action to be taken prior to the expiry of the call-in period.

Decision:

That the grant offer of £57,700 previously made to Wormington Village Society be WITHDRAWN.  

13.

Tewkesbury Together 2021 pdf icon PDF 137 KB

To allocate £25,000 from Reserves to support Tewkesbury Together 2021.

Subject To Call In:: Yes - No action to be taken prior to the expiry of the call-in period.

Decision:

1.       That £25,000 be allocated from reserves to support Tewkesbury Together 2021.

2.       That the Head of Development Services and Head of Finance and Asset Management, in consultation with the Lead Member for Finance and Asset Management and the Lead Member for Economic Development/Promotion, be authorised to spend the allocation.

14.

Infrastructure Funding Statement pdf icon PDF 137 KB

To consider the Infrastructure Funding Statement and make a recommendation to Council. 

Subject To Call In:: No - Recommendation to Council.

Additional documents:

Decision:

That it be RECOMMENDED TO COUNCIL:

1.       That the publication of the Infrastructure Funding Statement (IFS) for 2020 be APPROVED.

2.       That it be NOTED that the Annual Community Infrastructure Levy (CIL) Rates Summary Statement will be published alongside the Infrastructure Funding Statement.  

15.

Replacement Pay and Display Parking Machines pdf icon PDF 156 KB

To recommend to Council the setting aside of capital receipts for the replacement of machinery.

Subject To Call In:: No - Recommendation to Council.

Decision:

That it be RECOMMENDED TO COUNCIL:

1.       That capital funding of £117,000 be allocated from the Capital Receipts Reserve for the replacement of car park pay and display machines across all authority-owned and charged car parks.  

2.       That authority be delegated to the Head of Finance and Asset Management to procure suitable parking pay and display machines that offer cash and card payment options with a remote back office function.

16.

Separate Business

The Chairman will move the adoption of the following resolution:

 

That under Section 100(A)(4) Local Government Act 1972, the public be excluded for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act.

17.

Separate Minutes

To approve the separate Minutes of the meeting of the Committee held on 21 October 2020.

18.

Recycling Matters

(Exempt –Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 –Information relating to the financial or business affairs of any particular person (including the authority holding that information))

 

To bring to the attention of the Committee and to consider emerging issues affecting the Council’s recycling service.

19.

Management Arrangements Following the Departure of the Deputy Chief Executive

(Exempt –Paragraph 1 of Part 1 of Schedule 12A of the Local Government Act 1972 – Information relating to any individual) 

 

To make a recommendation to Council regarding management arrangements to be put into place following the departure of the Deputy Chief Executive.