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Agenda and minutes

Venue: Tewkesbury Borough Council Offices, Severn Room

Contact: Democratic Services Tel: 01684 272021  Email:  democraticservices@tewkesbury.gov.uk

Items
No. Item

81.

Apologies for Absence

Minutes:

81.1           Apologies for absence were received from Councillors R A Bird, M Dean and P E Stokes.  

82.

Declarations of Interest

Pursuant to the adoption by the Council on 26 June 2012 of the Tewkesbury Borough Council Code of Conduct, effective from 1 July 2012, as set out in Minute No. CL.34, Members are invited to declare any interest they may have in the business set out on the Agenda to which the approved Code applies.

Minutes:

82.1           The Committee’s attention was drawn to the Tewkesbury Borough Council Code of Conduct which was adopted by the Council on 26 June 2012 and took effect from 1 July 2012.

82.2           There were no declarations of interest made on this occasion.

83.

Minutes pdf icon PDF 205 KB

To approve the Minutes of the meeting held on 19 February 2019.

Minutes:

83.1           The Minutes of the meeting held on 19 February 2019, copies of which had been circulated, were approved as a correct record and signed by the Mayor.  

84.

Announcements

1.   When the continuous alarm sounds you must evacuate the building by the nearest available fire exit. Members and visitors should proceed to the visitors’ car park at the front of the building and await further instructions (during office hours staff should proceed to their usual assembly point; outside of office hours proceed to the visitors’ car park). Please do not re-enter the building unless instructed to do so.

 

      In the event of a fire any person with a disability should be assisted in leaving the building.  

 

2.   To receive any announcements from the Chair of the Meeting and/or the Chief Executive.

Minutes:

84.1           The evacuation procedure, as set out on the Agenda, was advised to those present.

84.2           The Mayor thanked the Councillors for their diligence, patience and understanding during the last year whilst she had chaired the Council meetings.

85.

Items from Members of the Public

a)   To receive any questions, deputations or petitions submitted under Council Rule of Procedure.12.

 

(The deadline for public participation submissions for this meeting is 10 April 2019).

 

b)   To receive any petitions submitted under the Council’s Petitions Scheme.

Minutes:

85.1           There were no items from members of the public on this occasion.  

86.

Member Questions properly submitted in accordance with Council Procedure Rules

To receive any questions submitted under Rule of Procedure 13. Any items received will be circulated on 16 April 2019.

 

(Any questions must be submitted in writing to Democratic Services by, not later than, 10.00am on the working day immediately preceding the date of the meeting).

Minutes:

86.1           There were no Member questions on this occasion.  

87.

Overview and Scrutiny Committee Annual Report pdf icon PDF 139 KB

To receive the Overview and Scrutiny Committee’s Annual Report.  

Additional documents:

Minutes:

87.1           The report of the Head of Corporate Services, circulated separately at Pages No. 1-30, set out the Overview and Scrutiny Committee’s annual report for 2018/19. Members were asked to consider the contents of the report.

87.2           The Chair of the Overview and Scrutiny Committee explained that the annual report provided a good summary of the Committee’s activity during the year and demonstrated the breadth of coverage. He felt there was no doubt about the effectiveness of the Committee with the best example being the review of the water outage event in December 2017 which had culminated in a public hearing in April 2018. This was the highest profile review the Committee had undertaken in recent years with the most positive piece of the work being the outcome. A follow-up report had been presented to the Overview and Scrutiny Committee last month which Severn Trent had attended and provided further assurance that lessons had been learnt and key recommendations implemented. The Chair was of the view that the Committee was one which worked for its communities and that the work undertaken emphasised that fact. In addition to that review, the Committee had also set up a Task and Finish Working Group to look at the concerns raised around grass cutting within the Borough. This had resulted in a review which was produced expediently and a grass cutting action plan which should resolve any issues moving forward. The Committee had also provided robust challenge to the delivery of actions within the Council Plan, for example, it had sought further information on the trade waste service and the potential redevelopment of Healings Mill as well as scrutinising more routine actions such as absence management, enviro crimes, planning performance and the overall financial performance of the Council, particularly around Ubico. The Chair reported that the Committee had grown over the last four years and he hoped this would continue when the new Committee was established under the next term of Council. He felt the role of overview and scrutiny was crucial in helping the Council achieve its future priorities and ambitions and he thanked his Committee Members for their support during the last four years, as well as the Officers that supported the function, all of whom had been key to the collective effort.

87.3           Accordingly, it was

                  RESOLVED          That the Overview and Scrutiny Committee’s 2018/19 Annual                            Report be NOTED.

88.

Recommendations from Executive Committee

The Council is asked to consider and determine recommendations of a policy nature arising from the Executive Committee as follows:- 

88a

Council Plan Year 4 (2016-20) pdf icon PDF 140 KB

At its meeting on 6 March 2019 the Executive Committee considered the Year 4 Council Plan and RECOMMENDED TO COUNCIL that it be ADOPTED, subject to the following amendments:

·         Foreword – amend seventh paragraph ‘…- you will see these issues these feature as priorities…’.

·         Foreword – amend final paragraph to reword first sentence which currently reads ‘You will also see (on pages 11 and 12) that we have made lots of achievements under each of our priorities throughout the last year…’.

·         Our achievements 2018-2019 – Growing and supporting communities – amend sentence on Community Infrastructure Levy to say when it was implemented as well as adopted.

·         Photo Index – amend reference to ‘Staverton Airport’ to ‘Gloucestershire Airport’.

Additional documents:

Minutes:

88.1           At its meeting on 6 March 2019 the Executive Committee considered the Council Plan Year 4 (2016-2020) and recommended to Council that it be adopted subject to the following amendments:

    Foreword – amend seventh paragraph ‘…- you will see these issues these feature as priorities…’.

    Foreword – amend final paragraph to reword first sentence which currently reads ‘You will also see (on pages 11 and 12) that we have made lots of achievements under each of our priorities throughout the last year…’.

    Our achievements 2018-2019 – Growing and supporting communities – amend sentence on Community Infrastructure Levy to say when it was implemented as well as adopted.

    Photo Index – amend reference to ‘Staverton Airport’ to ‘Gloucestershire Airport’.

88.2           The report which was considered by the Executive Committee had been circulated with the Agenda for the current meeting at Pages No. 13-30.

88.3           The Vice-Chair of the Executive Committee proposed the recommendation, which was duly seconded, and it was

                  RESOLVED          That the Year 4 Council Plan be ADOPTED, subject to the                                following amendments:

      Foreword – amend seventh paragraph ‘…- you will see these issues these feature as priorities…’.

      Foreword – amend final paragraph to reword first sentence which currently reads ‘You will also see (on pages 11 and 12) that we have made lots of achievements under each of our priorities throughout the last year…’.

      Our achievements 2018-2019 – Growing and supporting communities – amend sentence on Community Infrastructure Levy to say when it was implemented as well as adopted.

      Photo Index – amend reference to ‘Staverton Airport’ to ‘Gloucestershire Airport’.

88b

Development of a Strategic Planning Framework for Gloucestershire County to 2050 and Beyond pdf icon PDF 247 KB

At its meeting on 6 March 2019 the Executive Committee considered the development of a strategic planning framework for Gloucestershire to 2050 and beyond and RECOMMENDED TO COUNCIL that the Council agrees to work in partnership with the five other local planning authorities, Gloucestershire County Council and the GFirst LEP to develop a broad strategic planning framework for Gloucestershire, to 2050 and beyond, via the preparation, for approval by Council, of a ‘Statement of Common Ground’.  

Additional documents:

Minutes:

88.4           At its meeting on 6 March 2019 the Executive Committee considered the development of a strategic planning framework for Gloucestershire to 2050 and beyond and recommended to Council that it agree to work in partnership with the five other local planning authorities, Gloucestershire County Council and the GFirst LEP to develop a broad strategic planning framework for Gloucestershire to 2050 and beyond, via the preparation, for approval by the Council, of a ‘Statement of Common Ground’.

88.5           The report which was considered by the Executive Committee had been circulated with the Agenda for the current meeting at Pages No. 31-37.

88.6           The Vice-Chair of the Executive Committee proposed the recommendation, which was duly seconded, and it was  

                  RESOLVED          That the Council work in partnership with the five other local                              planning authorities, Gloucestershire County Council and the                                  GFirst LEP to develop a broad strategic planning framework for                               Gloucestershire to 2050 and beyond, via the preparation, for                                 approval by the Council, of a ‘Statement of Common Ground’.

88c

Amendment to the Council's Financial Procedure Rules pdf icon PDF 136 KB

At its meeting on 3 April 2019 the Executive Committee considered revised Financial Procedure Rules and RECOMMENDED TO COUNCIL that they be ADOPTED.

Additional documents:

Minutes:

88.7           At its meeting on 6 March 2019 the Executive Committee considered suggested amendments to the Council’s Financial Procedure Rules and recommended to Council that the revised Rules be adopted.

88.8           The report which was considered by the Executive Committee had been circulated with the Agenda for the current meeting at Pages No. 38-74.

88.9           The Vice-Chair of the Executive Committee proposed the recommendation, which was duly seconded, and it was  

                  RESOLVED          That the revised Financial Procedure Rules be ADOPTED.

89.

Tewkesbury Town Regeneration Supplementary Planning Document pdf icon PDF 143 KB

To adopt the Tewkesbury Town Regeneration Supplementary Planning Document and delegate authority to the Head of Development Services to amend it to reflect the listing of Healings Flour Mill and Warehouses and to make minor changes prior to its publication.

Additional documents:

Minutes:

89.1           The report of the Head of Development Services, circulated at Pages No. 75-129, attached the Tewkesbury Town Regeneration Supplementary Planning Document and sought its adoption as a material consideration in determination of planning applications. In addition, Members were requested to delegate authority to the Head of Development Services to amend the document to reflect the listing of Healings Flour Mill and Warehouses and to make minor spelling, grammatical, cross-referencing corrections and presentational changes prior to its publication. 

89.2           The Lead Member for Built Environment advised that Officers had been working on the Supplementary Planning Document with key partners over the last year. The Executive Committee had previously approved it for consultation and it had been subject to consultation throughout December and January. The document set out the key principles for the development of the sites and, once adopted, would be a material consideration in the planning process.

89.3           Upon being proposed and seconded it was

                  RESOLVED          1. That the Tewkesbury Town Regeneration Supplementary                                  Planning Document, as set out at Appendix 1 to the report,                                     be ADOPTED.

                                                2. That authority be delegated to the Head of Development                                    Services to amend the document to reflect the listing of                                           Healings Flour Mill and Warehouses and to make minor                                            spelling, grammatical, cross-referencing corrections and                                                    presentational changes prior to its publication. 

90.

Separate Business

The Chairman will move the adoption of the following resolution:

That under Section 100(A)(4) Local Government Act 1972, the public be excluded for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act.

Minutes:

90.1           The Chair proposed, and it was  

                  RESOLVED          That, under Section 100(A)(4) of the Local Government Act                               1972, the public be excluded from the meeting for the following                              items on the grounds that they involve the likely discussion of                                    exempt information as defined in Part 1 of Schedule 12A of the                          Act.  

91.

Flexible Retirement Request

(Exempt –Paragraph 1 of Part 1 of Schedule 12A of the Local Government Act 1972 – Information relating to any individual) 

 

To approve a request for flexible retirement to take effect from 1 May 2019.

Minutes:

                  (Exempt –Paragraph 1 of Part 1 of Schedule 12A of the Local Government Act 1972 – Information relating to any individual) 

91.1           The Chief Executive’s request for flexible retirement was approved to take effect from 1 May 2019.