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Agenda and minutes

Venue: Remote meeting via Zoom

Contact: Democratic Services Tel: 01684 272021  Email:  democraticservices@tewkesbury.gov.uk

Link: Click here to watch live broadcast

Items
No. Item

1.

Announcements

Minutes:

1.1             The Chair advised that the meeting was being held under the emergency provisions of the Coronavirus Act 2020 and, specifically, the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020.  The meeting was being broadcast live via the internet, it was not being recorded by the Council but, under the usual transparency rules, it may be being recorded by others. 

2.

Declarations of Interest

Pursuant to the adoption by the Council on 26 June 2012 of the Tewkesbury Borough Council Code of Conduct, effective from 1 July 2012, as set out in Minute No. CL.34, Members are invited to declare any interest they may have in the business set out on the Agenda to which the approved Code applies.

Minutes:

2.1             The Committee’s attention was drawn to the Tewkesbury Borough Council Code of Conduct which was adopted by the Council on 26 June 2012 and took effect from 1 July 2012.

2.2             There were no declarations of interest made on this occasion.

3.

Minutes pdf icon PDF 123 KB

To approve the Minutes of the meeting held on 10 March 2020.

Minutes:

3.1             The Minutes of the meeting held on 10 March 2020, copies of which had been circulated, were approved as a correct record. 

4.

Performance Management - Quarter 4 and Full Year 2019/20 pdf icon PDF 311 KB

To review and scrutinise the performance management information and, where appropriate, to require response or action from the Executive Committee.

Additional documents:

Minutes:

4.1             The report of the Head of Corporate Services, circulated at Pages No. 16-60, attached performance management information for quarter four of 2019/20.  The Overview and Scrutiny Committee was asked to review and scrutinise the performance information and, where appropriate, identify any issues to refer to the Executive Committee for clarification or further action to be taken.

4.2             Members were advised that this was the final quarterly monitoring report for 2019/20.  Progress against delivering the objectives and actions for each of the Council Plan priorities was reported through the performance tracker, attached at Appendix 1 to the report, which was a combined document that also included a set of Key Performance Indicators (KPIs).  This was the last report in relation to the 2016-20 Council Plan; the next performance tracker would be based on the new Council Plan 2020-24 which had been approved by Council on 28 January 2020 and included two new priority areas in relation to sustainable environment and Garden Towns.  As set out at Paragraph 1.3 of the report, Members were reminded that, in business as usual times, the performance tracker was supported by a range of financial information; however, as a result of the response required to the COVID-19 pandemic, both internal and external resources had been redeployed and there had been an impact on timescales associated with the closedown of the Council’s accounts.  In addition, the valuations and estimations required to produce an outturn position had been complicated by the unknown impact of COVID-19, as such the national timetable for completion of the accounts had been moved from July to November and the Council’s own internal timetable had been adjusted to allow the outturn report to be presented to the Executive Committee at its meeting on 8 July 2020.

4.3             Key actions for the quarter were highlighted at Paragraph 2.3 of the report and included the Council’s commercial property portfolio being bolstered by the acquisition of a further two properties; the success of the Growth Hub in terms of providing support to the business community in tackling the impact of COVID-19; the submission of the Tewkesbury Borough Plan to government for examination; and the commissioning of a strategic review to look at the Council’s tourism provision.  The Head of Corporate Services reminded Members that, due to the complex nature of the actions being delivered, it was inevitable that some would not progress as smoothly or quickly as envisaged and the details of these were set out at Paragraph 2.4 of the report.  It was noted that the latter period of the quarter also saw Council services being heavily affected by COVID-19 and resources being prioritised to deal with the response which had resulted in some actions being suspended.

4.4             In terms of the KPIs, Members were informed that the status of each indicator was set out at Paragraph 3.2 of the report. From the 17 indicators with targets, eight had been achieved and nine had not been achieved. KPIs where the direction of travel was down,  ...  view the full minutes text for item 4.