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Agenda, decisions and minutes

Venue: Tewkesbury Borough Council Offices, Severn Room

Contact: Democratic Services Tel: 01684 272021  Email:  democraticservices@tewkesbury.gov.uk

Items
No. Item

12.

Announcements

When the continuous alarm sounds you must evacuate the building by the nearest available fire exit. Members and visitors should proceed to the visitors’ car park at the front of the building and await further instructions (during office hours staff should proceed to their usual assembly point; outside of office hours proceed to the visitors’ car park). Please do not re-enter the building unless instructed to do so.

 

In the event of a fire any person with a disability should be assisted in leaving the building.

Minutes:

12.1           The evacuation procedure, as noted on the Agenda, was advised to those present.

12.2           The Chair welcomed Councillor K J Cromwell, as Chair of the Overview and Scrutiny Committee, to the meeting and indicated that he was present for Item 7 – Performance Management Report – Quarter Four 2018/19.

13.

Apologies for Absence and Substitutions

To receive apologies for absence and advise of any substitutions. 

Minutes:

13.1           Apologies for absence were received from Councillor R J Stanley. Councillor P W Ockelton would be acting as a substitute for the meeting.

14.

Declarations of Interest

Pursuant to the adoption by the Council on 26 June 2012 of the Tewkesbury Borough Council Code of Conduct, effective from 1 July 2012, as set out in Minute No. CL.34, Members are invited to declare any interest they may have in the business set out on the Agenda to which the approved Code applies.

Minutes:

14.1           The Committee’s attention was drawn to the Tewkesbury Borough Council Code of Conduct which was adopted by the Council on 26 June 2012 and took effect from 1 July 2012.

14.2          The following declaration was made:

Councillor

Application No./Item

Nature of Interest (where disclosed)

Declared Action in respect of Disclosure

P W Ockelton 

Item 10 – Spring Gardens Regeneration Project. 

 

 

Is a member of a local, national and international charity that has land holdings that could be affected by the development process.

Would not speak or vote.

14.3          There were no further declarations of interest made on this occasion.

15.

Minutes pdf icon PDF 233 KB

To approve the Minutes of the meeting held on 12 June 2019.

Minutes:

15.1           The Minutes of the meeting held on 12 June 2019, copies of which had been circulated, were approved as a correct record and signed by the Chair.  

16.

Items from Members of the Public

To receive any questions, deputations or petitions submitted under Rule of Procedure 12.

 

(The deadline for public participation submissions for this meeting is 11 July 2019)

Minutes:

16.1           There were no items from members of the public on this occasion.  

17.

Executive Committee Forward Plan pdf icon PDF 239 KB

To consider the Committee’s Forward Plan.  

Subject To Call In:: No - Item to Note

Decision:

That the Committee’s Forward Plan be NOTED.  

Minutes:

17.1           Attention was drawn to the Committee’s Forward Plan, circulated at Pages No. 11-16. Members were asked to consider the Plan.   

17.2           Accordingly, it was

18.

Performance Management Report - Quarter Four 2018/19 pdf icon PDF 585 KB

To receive and respond to the findings of the Overview and Scrutiny Committee‘s review of the quarter four performance management information.

Subject To Call In:: No - Item to Note.

Additional documents:

Decision:

That the Overview and Scrutiny Committee’s comments on the Performance Management Report for Quarter Four of 2018/19 be NOTED.  

Minutes:

18.1           The report of the Chair of the Overview and Scrutiny Committee, circulated at Pages No. 17-76, asked Members to review and, if appropriate, take action on the observations of the Overview and Scrutiny Committee following its review of the 2018/19 quarter four performance management information.

18.2           Attention was drawn to the observations made by the Overview and Scrutiny Committee, attached at Appendix 1 to the report; the Council Plan Performance Tracker, attached to the report at Appendix 2; the financial performance information circulated at Appendices 3-5; and the Ubico outturn and briefing note on tyre wear at Appendices 6 and 7.

18.3           The Chair of the Overview and Scrutiny Committee explained that the meeting was the first of the new Committee cycle and he had been pleased to see the positivity and range of questions asked. It had been a large Agenda and to receive the performance tracker could have been quite daunting for new Members. The Committee had received an extended pre-briefing prior to the meeting and he felt this had helped the meeting to run smoothly which had been useful. In addition to the performance tracker, the Agenda had also included items on the Economic Development and Tourism Strategy; Enviro-Crimes; the Communications Strategy; and Single-Use Plastics. In terms of tourism provision, it was discussed that Officers had been looking at options for the Hat Shop for a while now and previous target dates had slipped; at the meeting, a new date of October 2019 was noted and it was questioned whether there was the resource available to meet that date. Officers had confirmed that Members would be notified shortly of the way forward. The Committee had been pleased to hear that Winchcombe Town Trust, which oversaw the Winchcombe Tourist Information Centre, had been successful in receiving grant funding to develop a new heritage centre. In respect of recycling, this had always been an area of good performance and continued to be so with performance remaining in the top quartile. It was noted by a Member that performance had been hindered by increased contamination and this was something that Officers were working to mitigate. In terms of the environment generally, the work undertaken to reduce single-use plastics within the Public Services Centre had been a separate Agenda item and, whilst work was positive, there was a bigger issue in relation to the wider environmental agenda which the Council may need to consider; particularly as it would be developing a new Council Plan later in the year. Planning performance had been discussed and, whilst the processing of major applications had improved, the performance in processing of ‘other’ applications had deteriorated; albeit not significantly. Members were pleased that this was being looked at and improvements were expected in the first quarter of 2019/20. For the benefit of new Members, there was an established improvement plan for the planning service and this too was monitored by the Overview and Scrutiny Committee. In terms of the financial performance of Ubico, there had  ...  view the full minutes text for item 18.

19.

Separate Business

The Chairman will move the adoption of the following resolution:

 

That under Section 100(A)(4) Local Government Act 1972, the public be excluded for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act.

Minutes:

19.1           The Chair proposed, and it was  

                  RESOLVED          That, under Section 100(A)(4) of the Local Government Act                               1972, the public be excluded from the meeting for the following                              items on the grounds that they involve the likely discussion of                                    exempt information as defined in Part 1 of Schedule 12A of the                          Act.

20.

Separate Minutes

To approve the separate Minutes of the meeting of the Committee held on 12 June 2019.

Minutes:

20.1           The separate Minutes of the meeting held on 12 June 2019, copies of which had been circulated, were approved as a correct record and signed by the Chair.  

21.

Spring Gardens Regeneration Project

(Exempt –Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 –Information relating to the financial or business affairs of any particular person (including the authority holding that information))

 

To consider the information provided and recommend to Council the approval of the options listed within the report for the next phase of the scheme.

 

(NB: all of the information required is summarised within the Mace Group Ltd report which is appended at Appendix 1; however, there are a number of Appendices rereferred to in that report and hard copies of those are available in the Members Lounge should anyone wish to refer to them)

Minutes:

(Exempt –Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 –Information relating to the financial or business affairs of any particular person (including the authority holding that information))

21.1           The Committee considered the formal report from Mace Group Ltd and recommended to Council the options listed within the report for the next phase of the scheme.