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Decision details

Decision details

IT Acceptable Use Policy

Decision Maker: Executive

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No


1.     That the revised ICT Acceptable Use Policy which will require all Officers and Members to sign a declaration of acceptance to ensure full compliance be APPROVED, subject to an amendment to the section relating to Data Protection to add an additional sentence as follows: “Monitoring or accessing personal emails is in the council's legitimate interests and is to ensure that this policy on email/messaging/online communications and internet use is being complied with and/or the security of council ICT infrastructure. Monitoring or accessing personal emails may also be carried out where it is a task vested in the authority or a task carried out in the public interest such as for the prevention and detection of crime or fraud. For further information about how the data will be used please see the council’s Privacy Notice. With respect to this policy, personal email is any email sent or received using the council’s systems or equipment.”

2.     That authority be delegated to the Associate Director: IT and Cyber, in consultation with the lead Member for Corporate Governance, to make minor changes to the policy including changes to management structure, typographical changes etc.

Publication date: 11/09/2023

Date of decision: 06/09/2023

Decided at meeting: 06/09/2023 - Executive

Accompanying Documents: