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Any papers available prior to the meeting will be circulated to all Members.
1. To determine the Membership of the:
o Employee Appeals Committee;
o Employee Appointments Committee;
o Housing Allocations and Homelessness Review Committee; and Panels and Liaison Groups as follows:
o Gloucestershire Police and Crime Panel;
o Shared Legal Services Joint Monitoring and Liaison Group; and
o Shared Building Control Joint Monitoring and Liaison Group.
2. In accordance with the Constitution, to receive a report from the Leader of the Council and take any action necessary.
3. To determine:
a. the Outside Bodies to which the Council should make appointments and the representation on those Bodies.
b. To delegate authority to the Borough Solicitor, in consultation with the Leader of the Council, to nominate other Members to attend a meeting of an outside body in the event that the nominated Member or their representative is unable to attend.
4. The Council will at this stage adjourn for a brief period to allow each Committee, as set out below, to hold a formal meeting to conduct the business set out in the enclosed Agenda:
1. Overview and Scrutiny Committee.
2. Audit Committee.
3. Planning Committee.
4. Licensing Committee.
5. Standards Committee.
Minutes:
Membership of Committees 2017/18
15.1 Upon being proposed and seconded it was
RESOLVED That the following Committee Memberships be AGREED:
Executive (9)
K J Berry R A Bird G F Blackwell M Dean R Furolo M A Gore J Greening E J MacTiernan J R Mason
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Licensing Committee (15)
K J Berry G F Blackwell G J Bocking J E Day A J Evans R Furolo R E Garnham P A Godwin J Greening R M Hatton A Hollaway A S Reece H A E Turbyfield M J Williams P N Workman
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Planning (19)
R E Allen P W Awford D M M Davies R D East J H Evetts D T Foyle M A Gore J Greening R M Hatton A Hollaway E J MacTiernan J R Mason A S Reece T A Spencer P E Stokes P D Surman H A E Turbyfield R J E Vines P N Workman
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Overview and Scrutiny (15)
R E Allen P W Awford G J Bocking K J Cromwell J E Day D T Foyle P A Godwin R M Hatton H C McLain T A Spencer P E Stokes P D Surman M G Sztymiak H A E Turbyfield M J Williams
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Standards Committee (7)
M Dean S E Hillier-Richardson T A Spencer P D Surman M G Sztymiak H A E Turbyfield R J E Vines |
Audit (7)
G F Blackwell K J Cromwell P A Godwin B C J Hesketh S E Hillier-Richardson H C McLain V D Smith
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AD HOC COMMITTEES |
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Employee Appeals Committee (any 5 from 8)
K J Berry G F Blackwell J E Day R E Garnham M A Gore E J MacTiernan J R Mason P D Surman
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Employee Appointments (5)
R E Allen M Dean R E Garnham E J MacTiernan M G Sztymiak |
Housing Allocations and Homelessness Review (any 5 from 9)
G F Blackwell J E Day R Furolo P A Godwin R M Hatton E J MacTiernan J R Mason P E Stokes M J Williams |
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Report from the Leader of the Council
15.2 The Leader of the Council indicated that, as part of the Constitution, he was required to report at the Annual Council meeting on the number of Lead Members and the scope of their Portfolios for the coming year, the number of specialist Members and the specialist areas to be covered, and any other matters in relation to the political management of the Council. He proposed that the number of Lead Members remain at nine with a Support Member for each; the Members to take on each Portfolio would be confirmed at the Executive Committee on 6 June 2018 as set out within the Constitution. In respect of the Economic Development/Promotion Portfolio, he intended to remain as the Portfolio Holder with the addition of the Council Plan, External Relations and Communication, and Community Leader for Emergencies from the previously named ‘Leader of the Council’ portfolio. He would be proposing that the remainder of the Portfolio previously taken by the Leader of the Council be renamed ‘Corporate Governance’. He did not intend to nominate any Member Specialists, as had been the case during the current Council term. He proposed that the Membership of Working Groups, Boards and Panels remain unchanged in line with normal practice; should any changes be necessary due to resignations etc. the Borough Solicitor, in consultation with himself and the Deputy Leader, would deal with this in accordance with the delegated powers set out within the Constitution. Accordingly, it was
RESOLVED 1. That the Leader’s report be NOTED.
2. That the Economic Development/Promotion Portfolio be amended to include the Council Plan, External Relations and Communication, and Community Leader for Emergencies from the previously named ‘Leader of the Council’ Portfolio and the remainder of that Portfolio be renamed ‘Corporate Governance’.
Outside Bodies 2018/19
15.3 Taking account of the Leader’s Report, and upon being proposed and seconded, it was
RESOLVED 1. That, subject to a review by Democratic Services to establish that representation is still required, the following Outside Bodies representation be AGREED:
2gether NHS Foundation Trust (observer) |
J Greening |
A46 Member Partnership |
V D Smith |
A48 Meeting |
D M M Davies |
Ambulance Trust (observer) |
J Greening |
Cleeve Common Trust |
R D East |
Community Safety Partnership |
Lead Member (Community) E J MacTiernan |
Cotswolds AONB Conservation Board |
M Dean |
District Councils Network |
Leader of the Council |
Gloucester and District Citizens’ Advice Bureau |
A J Evans |
Gloucestershire Airport Consultative Committee |
M J Williams |
Gloucestershire Hospitals NHS Foundation Trust (observer) |
G J Bocking |
Gloucestershire Joint Waste Committee |
Lead Member (Clean & Green Environment) Support Member (Clean & Green Environment) |
Gloucestershire Playing Fields Association |
D T Foyle |
Leadership Gloucestershire |
Leader of the Council Deputy Leader of the Council (Reserve) |
Local Government Association |
Leader of the Council * should the Leader of the Council be unable to attend the Annual Local Government Association Conference in any year, authority will be delegated to the Chief Executive, in consultation with the Leader, to appoint a representative to attend. |
Lower Severn (2005) Internal Drainage Board |
P W Awford |
Parking and Traffic Regulations Outside London (PATROL) Adjudication Joint Committee |
K J Cromwell J R Mason (Reserve) |
Prior’s Park Neighbourhood Project |
J Greening
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Riverside Partnership |
Lead Member (Built Environment) Lead Member (Economic Development/Promotion) Lead Member (Health and Wellbeing) P N Workman |
Roses Theatre Trust |
A Hollaway |
South West Councils |
Leader of the Council M Dean (Deputy) |
South West Councils – Employers Panel |
M Dean |
Tewkesbury District Twinning Association Management Committee |
P W Awford |
Tewkesbury Leisure Centre Partnership Board |
Lead Member (Health and Wellbeing) Lead Member (Finance and Asset Management) |
Tewkesbury Regeneration Partnership |
Lead Member (Built Environment) Lead Member (Economic Development/Promotion) Lead Member (Health and Wellbeing) P N Workman |
Tewkesbury Road Safety Liaison Group |
K J Cromwell M Dean |
Winchcombe Sports Hall Management Committee |
J E Day |
Winchcombe Town Trust |
J R Mason |
Gloucestershire Police and Crime Panel |
R E Garnham R E Allen (Reserve) |
Shared Legal Services Joint Monitoring and Liaison Group
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Lead Member (Corporate Governance) D T Foyle M A Gore (Substitute) H C McLain (Substitute) |
Shared Building Control Joint Monitoring and Liaison Group |
Lead Member (Built Environment) R D East |
2. That authority be delegated to the Borough Solicitor, in consultation with the Leader of the Council, to nominate other Members to attend a meeting of an Outside Body in the event that the nominated Member or their representative is unable to attend.
Chairs and Vice-Chairs, County Council Health and Care Scrutiny Committee and Gloucestershire Economic Growth Scrutiny Committee
15.4 A short meeting of each of the main Committees set out in Paragraph 15.1 (excluding Ad-Hoc Committees) took place to elect a Chair and Vice-Chair and the Overview and Scrutiny Committee elected representatives to the County Council’s Health and Care Overview and Scrutiny Committee and Gloucestershire Economic Growth Scrutiny Committee. Accordingly, it was
RESOLVED 1. That the Chairs and Vice-Chairs for each Committee be AGREED as follows:
Overview and Scrutiny Committee
Chair – Councillor P W Awford.
Vice-Chair – Councillor R E Allen.
Audit Committee
Chair– Councillor H C McLain.
Vice-Chair – Councillor V D Smith.
Planning Committee
Chair – Councillor J H Evetts.
Vice-Chair – Councillor R D East.
Licensing Committee
Chair – Councillor R E Garnham.
Vice-Chair – Councillor J Greening.
Standards Committee
Chair – Councillor P D Surman.
Vice-Chair – Councillor M Dean.
2. That Councillor J E Day be the Council’s nominated representative on the County Council’s Health and Care Overview and Scrutiny Committee and that Councillor R E Allen be the reserve.
3. That Councillor P W Awford be the Council’s nominated representative on the Gloucestershire Economic Growth Scrutiny Committee and that Councillor H C McLain be the reserve.
4. That future Planning Committee meetings commence at 10:00am and that Planning Committee Site Visits commence at 9:30am.
Supporting documents: