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Agenda, decisions and minutes

Venue: Council Chamber

Contact: Democratic Services Tel: 01684 272021  Email:  democraticservices@tewkesbury.gov.uk

Items
No. Item

1.

Election of Chair

To elect a Chair for the ensuing meeting. 

Minutes:

1.1            It was proposed, seconded and

RESOLVED          That Councillor R E Garnham be appointed as Chair for the meeting.

2.

Announcements

When the continuous alarm sounds you must evacuate the building by the nearest available fire exit. Members and visitors should proceed to the visitors’ car park at the front of the building and await further instructions (during office hours staff should proceed to their usual assembly point; outside of office hours proceed to the visitors’ car park). Please do not re-enter the building unless instructed to do so.

 

In the event of a fire any person with a disability should be assisted in leaving the building.

Minutes:

2.1             The evacuation procedure, as noted on the Agenda, was advised to those present. 

3.

Declarations of Interest

Pursuant to the adoption by the Council on 26 June 2012 of the Tewkesbury Borough Council Code of Conduct, effective from 1 July 2012, as set out in Minute No. CL.34, Members are invited to declare any interest they may have in the business set out on the Agenda to which the approved Code applies.

Minutes:

3.1             The Committee’s attention was drawn to the Tewkesbury Borough Council Code of Conduct which was adopted by the Council on 26 June 2012 and took effect from 1 July 2012. 

3.2             There were no declarations made on this occasion.

4.

Application for a Premises Licence - Witcombe Cider Festival pdf icon PDF 490 KB

To determine an application for a premises licence for Witcombe Cider Festival, fields adjacent to the M5 motorway, 250m south of Pressmead Farm, Brockworth Road, Churchdown, GL3 4RA.

Additional documents:

Decision:

Premises:                                           Witcombe Cider Festival, Fields Adjacent to M5 Motorway, 250m south of Pressmead Farm, Brockworth Road, Churchdown, GL3 4RA.

Applicant:                                          Joseph Pointon.

Application for a premises licence.

Present:                                               Councillors G F Blackwell, R E Garnham (Chair) and J Greening.

Representatives of the Applicant:       Andrew Cook – Independent Licensing Consultant for Easy Licensing.

                                                            John Dix – John Dix Travel.

                                                            Alan Lamb - Rugby for Heroes.

                                                            Danny Pointon – Event Manager.

                                                            Joseph Pointon – Applicant.

                                                            James Rankin - Licensing Barrister.

                                                            Dewi Scourfield – Health and Safety Event                                       Co-ordinator.

                                                            Darren Simms – Sterling Security Solutions.

Responsible Authorities:                     PC Nick Battye - Gloucestershire Constabulary Licensing Officer.

                                                            Rachel Bellak – Gloucestershire Constabulary Licensing Officer.

                                                            Gordon Buchanan – Tewkesbury Borough Council Environmental Health Manager.

                                                            Dave Collicott – Gloucestershire Constabulary Traffic Management and Road Safety Manager.

                                                            Michael Griffiths – Gloucestershire Constabulary Head of Legal Services.

                                                            PC Matt Hammond – Gloucestershire Constabulary Licensing Officer.

                                                            PC Richard Handley – Gloucestershire Constabulary.

                                                            Philippa Heath – Tewkesbury Borough Council Temporary Licensing Officer.

                                                            PC Steve Kiernan – Gloucestershire Constabulary Licensing Officer.

                                                            Alastair Low – Tewkesbury Borough Council Principal Environmental Health Officer.

                                                            PC Andy Robertson – Gloucestershire Constabulary.

                                                           

Other Parties Addressing the              Councillor Ron Furolo – Brockworth Parish Councillor.

Sub-Committee:                                 Chair of Brockworth Parish Council.

                                                            Vice-Chair of Brockworth Parish Council.

                                                            Clerk to Brockworth Parish Council.

                                                            Three local residents.

SUMMARY OF REPRESENTATIONS

1.         One responsible authority had made a representation in relation to the application: Gloucestershire Constabulary.

2.         14 valid representations had been received from members of the public: two representations in support of the application and 12 representations in objection to the application.

3.         A late representation was received from Brockworth Parish Council which was accepted at the Chair’s discretion.  The Chair also allowed the Church Warden from St George’s Church, Brockworth to speak even though his representation had been received out of time.

THE APPLICATION

Relevant licensable activities and hours applied for:

Live Music or similar activity

Amplified and Unamplified Music, Outdoor Music Will Cease at 23:00hrs

Friday

09:00 to 00:00

Saturday

00:00 to 01:00, 09:00 to 00:00

Sunday

00:00 to 01:00, 09:00 to 00:00

Monday

00:00 to 01:00

Recorded Music or similar activity

Recorded Music Will be Played Between Live Music Performances. Outdoor Music Will Cease at 23:00hrs.

Friday

09:00 to 00:00

Saturday

00:00 to 01:00, 09:00 to 00:00

Sunday

00:00 to 01:00, 09:00 to 00:00

Monday

00:00-01:00

Performance of Dance or similar activity

Friday

09:00 to 00:00

Saturday

00:00 to 01:00, 09:00 to 00:00

Sunday

00:00 to 01:00, 09:00 to 00:00

Monday

00:00 to 01:00

Late Night Refreshment

Friday

23:00 to 00:00

Saturday

00:00 to 02:00, 23:00 to 00:00

Sunday

00:00 to 02:00, 23:00 to 00:00

Monday

00:00 to 02:00, 23:00 to 00:00

 

Supply of Alcohol

Friday

09:00 to 00:00

Saturday

00:00 to 01:00, 09:00 to 00:00

Sunday

00:00 to 01:00, 09:00 to 00:00

Monday

00:00 to 01:00

Hours Premises Open to Public

Friday

09:00 to 00:00

Saturday

00:00 to 02:00, 09:00 to 00:00

Sunday

00:00 to 02:00, 09:00 to 00:00

Monday

00:00 to 02:00

 

DECISION

Having  ...  view the full decision text for item 4.

Minutes:

4.1             The report of the Head of Community Services, circulated at Pages No. 1-419, outlined an application for a premises licence in respect of Witcombe Cider Festival, fields adjacent to the M5 motorway, 250m south of Pressmead Farm, Brockworth Road, Churchdown.  The Licensing Sub-Committee was asked to determine the application, taking such steps, if any, considered necessary for the promotion of the licensing objectives.

4.2             The Chair asked all parties present to identify themselves and explained the procedure that would be followed by the Sub-Committee.  He advised that the Sub-Committee had visited the application site on Monday 18 June in order to familiarise themselves with the area and he clarified that this was purely a fact-finding exercise with no debate and no opinions had been expressed by the Panel Members.  The Head of Community Services explained that he was presenting the report on behalf of the Tewkesbury Borough Council Licensing Team.  The application had been made under Section 17 of the Licensing Act 2003 and was received by the Council, as the licensing authority, on 3 May 2018.  He confirmed that it had been advertised in accordance with the Licensing Act 2003 (Hearing Regulations 2005) and a copy of the application was attached at Appendix 1 to the report.  The plan showing the layout of the premises was attached at Page No. 44 of the report and it was noted that this was superseded by an amended version received on 4 June 2018 which had been circulated separately.  The licensable activities requested were outlined at Pages No. 3-4 of the report; it should be noted that the application requested that these activities only take place under the authority of the premises licence on a maximum of two occasions per calendar year - that being one event per year plus one contingency weekend that may need to be used in the event of unforeseen circumstances in relation to the main event - and could not be carried out on more than three consecutive days on any one occasion i.e. when the premises was open to members of the public.  The good practice measures set out at Page No. 17 of the report would form part of the working document which would be called the Event Management Plan and included an Event Operating Schedule, Event Safety Plan, Risk Assessment, Health and Safety Plan, Sound Management Plan, Safeguarding Plan and Traffic Management Plan.  The Sub-Committee had met the applicant on site the previous day and, in order to address concerns about road and traffic safety, the applicant had offered an additional road closure for the main road on the edge of the site near the entrances and the Head of Community Services hoped to see this included in the Traffic Management Plan to alleviate concerns about members of the public attending the event walking down the busy road.  If the application was granted, the ‘core conditions’ that had been offered would be attached to the licence and/or included as part of the Events  ...  view the full minutes text for item 4.