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Agenda and minutes

Venue: Council Chamber

Contact: Democratic Services Tel: 01684 272021  Email:  democraticservices@tewkesbury.gov.uk

Items
No. Item

107.

Apologies for Absence

Minutes:

107.1         Apologies for absence were received from Councillors P W Awford, Mrs K J Berry, G J Bocking, Mrs J E Day, Mrs A Hollaway, Mrs H C McLain, M G Sztymiak, M J Williams and P N Workman.

108.

Declarations of Interest

Pursuant to the adoption by the Council on 26 June 2012 of the Tewkesbury Borough Council Code of Conduct, effective from 1 July 2012, as set out in Minute No. CL.34, Members are invited to declare any interest they may have in the business set out on the Agenda to which the approved Code applies.

Minutes:

108.1         The Committee’s attention was drawn to the Tewkesbury Borough Council Code of Conduct which was adopted by the Council on 26 June 2012 and took effect from 1 July 2012.

108.2         There were no declarations of interest made on this occasion.

109.

Announcements

1.   When the continuous alarm sounds you must evacuate the building by the nearest available fire exit. Members and visitors should proceed to the visitors’ car park at the front of the building and await further instructions (during office hours staff should proceed to their usual assembly point; outside of office hours proceed to the visitors’ car park). Please do not re-enter the building unless instructed to do so.

 

      In the event of a fire any person with a disability should be assisted in leaving the building.  

 

2.   To receive any announcements from the Chair of the Meeting and/or the Chief Executive.

Minutes:

109.1         The evacuation procedure, as noted on the Agenda, was advised to those present.

109.2         The Mayor announced her intention to take Item 8 – Facilities at Cold Pool Lane, Badgeworth before Item 6 – Tewkesbury Ward Boundaries.

110.

Items from Members of the Public

a)   To receive any questions, deputations or petitions submitted under Council Rule of Procedure.12.

 

(The deadline for public participation submissions for this meeting is 7 March 2017).

 

b)   To receive any petitions submitted under the Council’s Petitions Scheme.

Minutes:

110.1         There were no items from members of the public on this occasion.  

111.

Member Questions properly submitted in accordance with Council Procedure Rules

To receive any questions submitted under Rule of Procedure 13. Any items received will be circulated on 13 March 2017.

 

(Any questions must be submitted in writing to Democratic Services by, not later than, 10.00am on the working day immediately preceding the date of the meeting).

Minutes:

 111.1        There were no Member questions on this occasion.

112.

Separate Business

The Chairman will move the adoption of the following resolution:

That under Section 100(A)(4) Local Government Act 1972, the public be excluded for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act.

Minutes:

112.1         The Mayor proposed, and it was

RESOLVED          That, under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely discussion of exempt information as defined in Part 1 of Schedule 12A of the Act.

113.

Facilities at Cold Pool Lane, Badgeworth

(Exempt –Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 –Information relating to the financial or business affairs of any particular person (including the authority holding that information))

 

To consider the transfer of sports facilities at Cold Pool Lane to a club or organisation on a 25 year lease. 

Minutes:

(Exempt –Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 –Information relating to the financial or business affairs of any particular person (including the authority holding that information))

113.1         The Council considered the transfer of sports facilities at Cold Pool Lane and agreed that it would be appropriate for the facilities to be transferred to a suitable club or organisation on a 25 year lease.

113.2         At the conclusion of this item of business the Mayor proposed and it was

                  RESOLVED          That the public be invited back to the meeting for the remaining                         items on the Agenda as they would not involve the likely                                          discussion of exempt information as defined in Part 1 of                                               Schedule 12A of the Act.

114.

Tewkesbury Borough Ward Boundaries pdf icon PDF 81 KB

To consider the Council’s submission to the Local Government Boundary Commission for England.  

Additional documents:

Minutes:

114.1         The report of the Head of Democratic Services, circulated separately at Pages No. 1-23, asked Members to agree a pattern of Borough Wards to be provided to the Local Government Boundary Commission for England in response to its consultation on Warding arrangements; and to delegate authority to the Head of Democratic Services, in consultation with the Leader and Deputy Leader of the Council, to prepare the written submission to accompany the approved arrangements.

114.2         In introducing the report, the Head of Democratic Services explained that, as Members were aware, the Local Government Boundary Commission for England was in the process of undertaking an electoral review of Tewkesbury Borough. There were two stages to the process; the first being the decision on Council size; and the second being the Warding arrangements. In December 2016, the Council had approved a submission on size which proposed that the number of Members remain at 38. The Local Government Boundary Commission for England had accepted that Council size and, in January 2017, had commenced a consultation for the pattern of Wards for the Council; this consultation was due to close on 20 March 2017. The aim of the review was to agree Ward boundaries which would ensure that each Councillor represented approximately the same number of voters within a tolerance of +/-10%.

114.3         Currently, nine of the Council’s 22 Wards had an electoral imbalance outside the +/-10% ranging from -17 to +26. The submission in December had contained a projection of the development taking place in the Borough (only that where there were ‘spades in the ground’ in accordance with the Commission’s requirements) and this information had been used to show the likely projections for 2022 which had resulted in a declining position in terms of being outside of the +/-10% variance. The Commission’s statutory criteria, in addition to electoral equality, stated that the Wards should reflect the identities and interests of local communities and secure effective and convenient local government. To this end, the Boundary Review Working Group had met to consider proposals which had used the existing Parishes as building blocks. Those proposals had also been discussed individually with the Members whose Wards would be most affected and via a ‘drop in’ session for all Members. Following those sessions, some other options had been worked up in line with the wishes of local Members and any that met the criteria were also presented as options for consideration by the Council.

114.4         In terms of proposals, there were changes suggested for every Ward with the exception of the Highnam with Haw Bridge, Northway and Shurdington Wards, all of which would be within the +/-10 tolerance in 2022, and in the case of Highnam with Haw Bridge and Northway had strong definable boundaries such as the River Severn for Highnam with Haw Bridge and the M5 motorway and the railway line for Northway. In terms of the Wards to be changed these were set out in detail at Appendix 1 to the report,  ...  view the full minutes text for item 114.