At its special meeting held on 25 July 2012 the Executive Committee considered a report outlining an Organisational Review of the Council and asked Members to RECOMMENDED TO COUNCIL:

1.      that the Chief Executive be authorised to proceed with a review of the Council’s organisational structure in accordance with the Project Initiation Document (PID) at Appendix 1 of the report;

2.      that an Organisational Review Working Group be established comprising 9 Members, reflecting the Council’s political balance, with the proposed Terms of Reference as set out in Appendix 2 of the report; and

3.   that the Chief Executive be authorised, in consultation with the Organisational Review Working Group, to make such changes to the PID project plan as are necessary to ensure efficiency, effectiveness and fairness in undertaking the organisational review processes.

An update on the decision of the Executive Committee will be provided to the Council at its meeting.

46.18         At its special meeting on 25 July 2012 the Executive Committee considered a report outlining an Organisational Review of the Council and recommended to Council that the Chief Executive be authorised to proceed with a review of the Council’s organisational structure in accordance with the Project Initiation Document (PID) at Appendix 1 of the report; that an Organisational Review Working Group be established comprising 9 Members, reflecting the Council’s political balance, with the proposed Terms of Reference as set out in Appendix 2 of the report; and that the Chief Executive be authorised, in consultation with the Organisational Review Working Group, to make such changes to the PID project plan as are necessary to ensure efficiency, effectiveness and fairness in undertaking the organisational review processes.

46.19         The report that had been considered by the Executive Committee had been circulated with the Agenda for the current meeting at Pages No. 128-155.

46.20         The recommendation of the Executive Committee was proposed by the Chairman of the Committee and upon it being seconded it was  

                  RESOLVED          1.     That the Chief Executive be authorised to proceed with a                                          review of the Council’s organisational structure in                                                        accordance with the Project Initiation Document (PID) at                                           Appendix 1 of the report.

2.            That an Organisational Review Working Group be established comprising 9 Members, reflecting the Council’s political balance, with the proposed Terms of Reference as set out in Appendix 2 of the report.

3.      That the Chief Executive be authorised, in consultation with the Organisational Review Working Group, to make such changes to the PID project plan as are necessary to ensure efficiency, effectiveness and fairness in undertaking the organisational review processes.

To recommend to Council that the Chief Executive be authorised to proceed with a review of the Council’s organisational structure in accordance with the Project Initiation Document at Appendix 1 of the report; that an Organisational Review Working Group be established comprising 9 Members, reflecting the Council’s political balance, with the proposed Terms of Reference as set out in Appendix 2 of the report; and that the Chief Executive be authorised, in consultation with the Organisational Review Working Group, to make such changes to the PID project plan as are necessary to ensure efficiency, effectiveness and fairness in undertaking the organisational review processes. 

That it be RECOMMENDED TO COUNCIL, at its meeting on 31 July 2012, that:

1.      the Chief Executive be authorised to proceed with a review of the Council’s organisational structure in accordance with the Project Initiation Document attached at Appendix 1 to the report;

2.      an Organisational Review Working Group be established comprising 9 Members, reflecting the Council’s political balance, with the proposed Terms of Reference as set out in Appendix 2 to the report; and

3.      the Chief Executive be authorised, in consultation with the Organisational Review Working Group, to make such changes to the Project Initiation Document project plan as are necessary to ensure efficiency, effectiveness and fairness in undertaking the organisational review process.

38.1           The report of the Chief Executive, circulated at Pages No. 1-28, sought approval to undertake a review of the Council’s organisational structure.  Members were asked to recommend to Council, at the meeting on 31 July 2012, that the Chief Executive be authorised to proceed with a review of the Council’s organisational structure in accordance with the Project Initiation Document attached at Appendix 1 to the report; that an Organisational Review Working Group be established comprising 9 Members, reflecting the Council’s political balance, with the proposed Terms of Reference as set out at Appendix 2 to the report; and, that the Chief Executive be authorised, in consultation with the Organisational Review Working Group, to make such changes to the Project Initiation Document project plan as were necessary to ensure efficiency, effectiveness and fairness in undertaking the organisational review process.

38.2           Members received a presentation from the Chief Executive which provided feedback from the Member Workshops and gave an overview of the report and recommendations, the Project Initiation Document and the Terms of Reference for the Organisational Review Working Group.  The presentation covered the following key points:

·        Drivers for change – Financial imperatives; the current structure; new national agendas; new Council Plan.

·        Conclusion: We need a structure which is… – Affordable in terms of the financial environment; appropriate to the size and nature of the organisation; capable and flexible; and focused on the Council Plan priorities.  All Members at the three June Workshops supported these principles and the need for a review.

·        Member questions and comments: Staff

-          Concerns over staff awareness, morale and motivation – it was absolutely key that staff were fully aware of what it meant for them and the organisation and it was intended to engage with them throughout the process both formally and informally.

-          How many redundancies? – This would depend on the final structure which was put in place and, whilst it was inevitable that some posts would be lost, staff would be redeployed were possible and compulsory redundancy would be the last resort.

-          Do Officers support the review? – All understood the need to undertake a review.

-          Perception of Tewkesbury Borough Council in transit again – It had been three years since the last major management review; it was intended to make the Council’s structure as sustainable as possible.

-          Have all options been considered in order to make savings? – Everyone had worked hard to make savings in the way the Council did business and would continue to do so, however, staffing costs were the biggest by far.

-          There are benefits of an adaptable workforce e.g. training and development.

-          There would be opportunities for some staff.

·        Member questions and comments: Service delivery

-          Value for money services – The Council aimed to provide those services now and would continue to provide more value for money services in the future.

-          Will the review be sustainable? – This was one of the key aims of the review and, whilst  ...  view the full minutes text for item 38